SharePoint Consulting in Atlanta for Teams Outgrowing Their File Shares

Yes, and the fix is structural rather than a one-time cleanup. Sunflower Lab starts with a site inventory that flags orphaned sites, sites with no named owner, and sites shared with the whole organization. We then set up hub sites (parent sites that group related departments under one navigation and one policy set), site provisioning that requires an owner, and access reviews timed to the academic calendar so student-worker permissions expire when the term ends. Because higher-education tenants carry large numbers of student and adjunct accounts, we scope the first phase to one college or division, then repeat the pattern.

Each project gets its own SharePoint site built from a fixed template with metadata for document type, discipline, revision, and status. Outside architects, engineers, and subcontractors sign in as guests (Microsoft Entra B2B, the method for giving people outside your company a controlled login) limited to that one project site, with sharing links that expire. Submittal and change-order approvals run as Power Automate flows on a SharePoint list, so every request has a named owner and a timestamp instead of sitting in an inbox. This is the same routing pattern built for Dominion Engineering above. At closeout the site is archived, not deleted, so warranty documents stay retrievable.

Partly. Before a full cleanup, Sunflower Lab applies interim controls: Restricted Content Discovery keeps chosen sites out of Copilot and search results, and the data access governance reports in SharePoint Advanced Management (Microsoft's admin toolset for large tenants) show which sites are open to everyone in the company. That lets a pilot group start on approved content. Full readiness still means named site owners, sensitivity labels, and clean metadata on the sites Copilot draws from, which is the work a SharePoint Health Check maps out at $5,000 to $10,000. We recommend one pilot department before any Atlanta-wide rollout.

Files and folder structure move cleanly, but the behavior around them has to be mapped first. Sunflower Lab inventories every shared link and outside collaborator before migration, because Box and Google Drive links stop working once the source account closes. Google Docs, Sheets, and Slides are converted to Word, Excel, and PowerPoint, so we test formulas and formatting on a sample set. Box collaborator roles are rebuilt as SharePoint permission groups instead of copied one to one. Migrations run 4 to 10 weeks depending on volume, and the old system stays read-only until sign-off, so teams keep working through cutover.

Yes, if the site is designed for frontline users instead of office users. Frontline staff on Microsoft 365 F-series licenses can read SharePoint content and use Teams on a phone, so we build a mobile-first news and policy site with one landing page per role rather than a folder tree. Menus, safety procedures, and franchise operations manuals sit in libraries tagged by brand, location, and effective date, and a Power Automate approval flow retires the old version when a new one is published. Franchise groups get one site per operator, with sharing limited to that operator. Power Apps can add store checklists on top.

Yes. Each client matter gets its own SharePoint site, with access held in a security group for the engagement team rather than the whole firm. Where two teams must never see each other's work, Microsoft Purview Information Barriers (a Microsoft 365 setting that stops defined groups from finding or sharing with one another) enforces the wall across SharePoint, Teams, and OneDrive. Sensitivity labels mark privileged documents, and retention labels hold matter files for the period your firm policy sets. We document the wall design so your general counsel or risk officer can review it. This is usually scoped as a focused build, priced as shown above.